Advancement Implementation Checklist

The following represents a broad outline of an implementation path as advancement and alumni offices move towards being fully implemented. This is intended as a general guide and the exact parameters and project path an institution follows will be determined primarily by their own business needs.

The elements of this project checklist are ordered and include recommended points to request focused calls with Technolutions' staff, as well as action items to be completed within each concept area. 

Focused Call: Datasets and Relationships

🔲 Core Person data imported
🔲 Core Companies / Foundations data imported
🔲 Core Funds data imported
🔲 Custom Relationship Types are created
🔲 Relationships imported and linked


Focused Call: Record Architecture

🔲 Slate Standard Fields are customized (address_type, prefix, etc.)
🔲 Custom Fields and Prompts are created
🔲 Slate Standard Gift Prompts are customized (gift_type, gift_status, etc.)
🔲 Entities are created
🔲 Custom Tabs are created and added to records
🔲 Custom Interaction Codes are created


Focused Call: Supplemental Historical Data Imports

🔲 Secondary record details (custom fields)
🔲 Jobs
🔲 Schools
🔲 Interests / Activities
🔲 Entity data
🔲 Historical Interactions
🔲 Historical Events


Focused Call: Gift and Material Historical Data Imports

🔲 Planned Gifts
🔲 Pledged Gifts
🔲 Received Gifts
🔲 Soft Credits
🔲 Opportunities / Proposals
🔲 Materials Imported


Focused Call: Slate Payments Configuration

🔲 Deposit Account Setup
🔲 Donation Payment Account


Focused Call: Basic Forms

🔲 Online Giving Form
🔲 Contact Report Form
🔲 Internal Gift Processing Form
🔲 Form Communication in place


Focused Call: Critical Automations

🔲 Head of Household
🔲 Salutations
🔲 Donor Status (Current Donor, LYBUNT, SYBUNT, etc.)
🔲 Giving Levels and Constituency Groups


Focused Call: Reporting and Querying

🔲 Basic annual reports created
🔲 Active leveraging of the Fiscal Year data type
🔲 Fundamental understanding of querying on configurable join bases
🔲 Process established to provide gift and payment details to finance/business offices


Focused Call: Events and Scheduler

🔲 Successfully host an event / scheduler meeting
🔲 Event communication established


Focused Call: Communication

🔲 Deliver templates with institutional branding created
🔲 Plan in place for Thank You and Receipt letters
🔲 Year End receipting process in place


Focused Call: Permissions

🔲 For shared admissions / advancement databases, a population-based plan to control record access


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