There are three methods for modifying and reversing gifts: Edit, Reversal, and Edit with Reversal.
Editing a gift allows a user to change the details of a gift without sending an additional row to the general ledger. A user who modifies a gift can change any of the details and the gift is immediately updated within Slate.
Payments not automatically associated with a gift can be linked manually. Gifts that need to be unlinked from a given payment can similarly be unlinked or linked with another unlinked payment.
To link a gift to a payment:
- Navigate to a gift in a person record and select it.
Next to Payment, click Link to a payment.
If the gift is already linked to a payment, this reads Change linked payment.
Select the payment to be linked from the list of payments recorded from the donor near the date of the gift. You may also enter a Transaction ID manually.
If the gift is already linked to a payment, you will also have the option to Remove existing link from this gift to the payment.
- Click Save.
Reversing a gift effectively removes a gift - both in Slate and in a feed to the general ledger - by creating a new gift with an inverse gift amount.
For example, if a $100 gift was recorded and then reversed, the feed to the general ledger would show two rows: the $100 of the original gift and -$100 from the reversal.
Reversed gifts are removed from the display on the Giving tab.
Combining both functions described above, editing a gift with a reversal allows for changes to be made to the gift, while effectively removing the original gift. In these cases, three gift rows are sent to the general ledger: the original gift, the reversal (inverse gift amount), and the updated gift.
For example, if a $100 gift was recorded - but it was intended to be $150 - the gift could be edited with a reversal. In the feed to the general ledger, this would appear as three rows: the $100 of the original gift, -$100 from the reversal, and the updated $150 gift.