Related events is an optional feature that enables your institution to connect multiple events based on a common theme or purpose. For example, if your office hosts an open house event, you can create and connect a related event for campus tours or information sessions scheduled around the same time. By linking these events together as related, attendees can easily navigate between them and register for multiple events simultaneously.
There are several reasons why your office may want to use related events in Slate over just a single event registration:
- Increase attendance: Related events can increase attendance rates for events. By linking multiple events together, attendees can easily discover and register for events that interest them, leading to higher attendance rates.
- Streamline registration: Related events enables attendees to register for multiple events at once, streamlining the registration process and saving time and effort for both attendees and admissions and enrollment offices.
- Cross-promotion: related events facilitate the cross-promotion of events and programs. By linking related events, attendees are exposed to other events or programs they may not have otherwise been aware of. This cross-promotion can increase awareness and participation in these events and programs.
- Better data tracking: Related events provide better data tracking. Your office can track attendance and engagement across multiple events by linking related events, providing a more comprehensive view of your recruitment efforts. This data can be used to evaluate the effectiveness of events, refine recruitment strategies, and make data-driven decisions.
The first step in creating an event structure using Related Events is to create the event templates for constituent events.
Forms and communications
Hold off on building the form and creating separate communications for these constituent events until after completing this section. It is highly likely that constituent event communications and individual forms will not need to be created.
Batch create event instances for each constituent event template, and place the events in a corresponding event folder. The folder will become crucial when selecting which related events to display.
For a related event, the registrant can be automatically checked in when checking in for the main event, or each related event can provide a separate check-in. The setting can be located on the Registration Settings tab when creating or editing an event.
Constituent events will populate on the event calendar, and each constituent event should be placed into a corresponding event folder:
Create a Master Campus Visit Template.
Multiple Day Events? Adjust the Date Range
When using Related Events, the constituent events typically occur on the same day. To display only events that occur on the same day as the master event, set both the Date Range Start and Date Range End to 0 days.
If prospective students have the option to attend events over multiple days, adjust the date range for the Related Events Selector. For example, for a master event on 3/4/2020, set Date Range Start to -1 Days and Date Range End to 2 Days, so that events that appear will have start dates that fall between 3/3/2020 and 3/6/2020.
If there are available constituent events scheduled within the selected folder on the date a prospective student elects to visit campus, those event instances will display on the master event registration form as check box options:
If there are no available constituent events, the form will display the message: There are no other available events to display for this date.
If a Custom Unavailable Message is created, that message will display instead.
When the registration limit is met for a Related Event, it will no longer display as an option on the master form.
Scopes must match between the main event and the related event (i.e., an Application-scoped main event should only use Application-scoped related events, and a Person-scoped main event should only use Person-scoped related events).