Related Events

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Related Events allows for consolidation of event registration for multiple events into a single registration form. This is optional functionality and should only be used for Event Structure B.

Create Event Templates

The first step in creating an event structure using Related Events is to create the event templates for constituent events.

Forms and communications

Hold off on building the form and creating separate communications for these constituent events until after completing this section. It is highly likely that constituent event communications and individual forms will not need to be created.

Batch Create Events

Batch create event instances for each constituent event template, and place the events in a corresponding event folder. The folder will become crucial when selecting which related events to display.

For a related event, the registrant can be automatically checked in when checking in for the main event, or each related event can provide a separate check-in. The setting can be located on the Registration Settings tab when creating or editing an event.

Constituent events will populate on the event calendar, and each constituent event should be placed into a corresponding event folder:

Create the Master Template

Create a Master Campus Visit Template.

Create Master Event Form

Build a registration form for a master event template using form builder skills learned in Stage I. Use the Related Events Selector tool from the Form Builder Palette to add Related Events to the registration form. By selecting the corresponding folder, the events in that folder will be displayed in the widget.

Multiple Day Events? Adjust the Date Range

When using Related Events, the constituent events typically occur on the same day. To display only events that occur on the same day as the master event, set both the Date Range Start and Date Range End to 0 days.

If prospective students have the option to attend events over multiple days, adjust the date range for the Related Events Selector. For example, for a master event on 3/4/2020, set Date Range Start to -1 Days and Date Range End to 2 Days, so that events that appear will have start dates that fall between 3/3/2020 and 3/6/2020.

If there are available constituent events scheduled within the selected folder on the date a prospective student elects to visit campus, those event instances will display on the master event registration form as check box options:

No events?

If there are no available constituent events, the form will display the message: There are no other available events to display for this date.

If a Custom Unavailable Message is created, that message will display instead.

Important!

When the registration limit is met for a Related Event, it will no longer display as an option on the master form.

Create Master Events

Just like any other event, use the master event template to batch create individual instances. Create a master event for each day that a constituent event is offered. The folder selected for the master event will be used to select which events to display on the Event Landing Page.

Important!

Scopes must match between the main event and the related event (i.e., an Application-scoped main event should only use Application-scoped related events, and a Person-scoped main event should only use Person-scoped related events).