Related Event Capacity Checking

Different events can have different capacities: While a registrant and their guests might not exceed the limit for the main event (e.g., a campus visit), they may exceed the available space for a related event (e.g., an information session). Slate automatically detects and displays if the registrant and their guests will exceed the capacity for related events. Related events allow registrants to sign up for supplemental/multiple events using a single registration form. A common example is a campus visit registration form that also allows registrants to sign up for an information session (or the related events).

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Settings

Slate will automatically check if the current registration will exceed the registration limits of a related event. On both the Master Event form and the Related Event form, the system field for Guests needs to be mapped to Special Form Fields > Guests.

At the template or individual event level, Slate can count guests against the Registrant Limit using the Include Guests setting in the event/event template "Limits" tab:

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 Here is a truth table for the different setting combinations:

    Template Setting
    Inherit from template Include guests in registrant limit Do not include guests in registrant limit
Event Setting Inherit from template      
Include guests in registrant limit      
Do not include guests in registrant limit      

Note.    = guests factored against limit;    = guests not factored against limit

The Include Guests setting will be factored into Slate's waitlist transfer functionality, meaning that guests will be included when a registration is transferred from the waitlist. The status of a related event shown on the related events selector will not reflect if there are waitlist spots available. 

Important

To ensure that Slate collects the proper number of guests for the total registration amount, map only one form field to either Guests or Attendees under the Special Form Fields category.
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