The following charts compare two methods of batch exporting materials to help determine the option that best meets needs.
Admin PDF Download | Document Export |
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Administrative PDF downloads are preset groups of materials, and are designed to allow Slate users to easily download an application "bundle" in a web browser. These are downloaded directly from the student record or using Query Builder.
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Document Export queries are generally intended for exporting documents to an external document management system (for example, OnBase, ImageNow, or Docfinity).
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Feature Comparison
This side-by-side feature comparison looks at specific details and settings available for each export option.
Admin PDF Download | Document Export | |
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Export one PDF for each: | Applicant |
Material/document (multiple files per applicant) using the Document Export (Application) query base |
Supports combined PDF of all documents in export | Yes | Yes |
Supports Index File | No | Yes |
Supports custom file names and sub-folder creation within the zip file output | No
If using zip format, |
Yes
See Customizing Document Export File Names for Scheduled Exports for more information. |
Order of documents/materials may be defined | Yes | n/a |
Ability to Schedule Job Runs | No | Yes |
Still not sure which option to use?
Here are some scenarios where the admin PDF download option is more appropriate:- A faculty member needs a copy of a few candidate application files but the faculty member does not have a Slate user account or the necessary permissions to view student records.
- Off-site interviews are scheduled in some locations where there could be limited internet access, so a "packet" of interviewee information is printed to help interviewers prepare for the conversation.
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