Configuring a period and round structure is the first step to collect application data in Slate, whether a Slate-hosted application or importing application.
- Application Types - Rounds are used to manage application types. Periods and rounds are also used to control certain aspects of the application process, such as limiting the number of submitted applications.
- Periods - Periods and rounds work in conjunction with one another; however, rounds must be associated with a period, so a period must be configured first.
- Straight Forward Structure - Application rounds may reflect the different types of applications institutions may offer at a high level. However, in many cases, only one round is necessary. As a best practice, establish as few rounds per period as possible. This will ensure that an applicant’s decision process when selecting a Round is swift and uncomplicated and will also reduce year-to-year round maintenance (such as the inactivation and creation of new rounds).
- Additional Data Points - Data points that identify distinct populations or types of applicants (e.g., enrollment term, a program of study, international, transfer, scholarship qualifiers, etc.) can be captured and queried for within the application using custom application-scoped fields on application-page scoped forms and do not require the creation of separate rounds.
- Annual maintenance - Periods and Rounds should be inactivated (or retired) on an annual basis - This provides structure to strategically review the application process over time and implement necessary updates. It also makes it easier to accomplish other business processes in Slate, such as rule-building and reporting.
Once a period has been established, a round or rounds may be configured and associated with the period.
Configure a Round