Customizing Standard Fields & Prompts

Slate delivers many standard fields that can be customized. The following list indicates each field and the steps required to customize it.  

Important!

Do not create custom fields for Slate standard fields.

Biographical
Name Behavior Field ID Prompt Key
Birth Nation (Country)

Creating this field with the ID of ‘birthnation’ will enable “Birth Country” and display at the bottom of the Biographical Information section of a Slate application. Set the Value to 'Store Value'.

NOTE: This field should be set to Person scope. 

This field can exist on its own. However, the existence of this field is required in order to enable the Birth Place, Birth Region fields.

birthnation country
Birth Place (City)

Creating this field with the ID of ‘birthplace’ will enable “Birth City” and display at the bottom of the Biographical Information section of a Slate application. Set the Value to 'Store Value'.

NOTE: This field should be set to Person scope. 

This field will only display if the Birth Nation field has been created.

birthplace n/a
Birth Region

Creating this field with the ID of ‘birthregion’ will enable “Birth Region” and display at the bottom of the Biographical Information section of a Slate application. Set the Value to 'Store Value'.

NOTE: This field should be set to Person scope. 

This field will display if the Birth Nation and Birth Place fields have been created. If birth region has not been created as a field in Slate, the field will still display however, data will not be saved.

birthregion n/a
Language Creating this field with the ID of ‘language’ will enable “Native Language” at the bottom of the Biographical Information section of a Slate application. Set the Value to 'Store Value'

When choosing a prompt list to associate with this field, in the drop-down menu there is an option called ‘language’. In order to use this prompt list, load prompts with the key of ‘language’. Each 'language' prompt should have a unique index value.

NOTE: This field should be set to Person scope. 

language language
Prefix

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'prefix'. Set the Scope of this field to 'Person' and Value to 'Store Prompt ID'

n/a

prefix
Sex

Sex leverages a special prompt key of "sex".

In order to modify the preexisting options, all options including the preexisting default values (Male and Female) must be inserted. Each prompt MUST include an single letter index value.

Preexisting Options: Custom Example:

Value:
Male

Index Value:
M

Value:
Female

Index Value:
F

Value:
Non-binary

Index Value:
B

 

Important!

Preexisting options: Male and Female MUST include the Index Values exactly as shown above. 

(The index value is limited to 1 character).

Note: if the prompt key of "sex" is used in other custom fields, the value setting should be set to "Store Value."  For instance, a custom field for "relationship sex" or in regards to housing assignments.

n/a

sex
Suffix

A standard list of prompt values is provided. Additional prompts can be added to the list using a key of 'suffix'.

n/a suffix
Race - Decline Creating a new ‘race’ prompt with the value of ‘Decline’ and placing the following code snippet into the XML box will generate a ‘Decline’ checkbox as an option for students who choose not to provide their race:

<p>
<k>decline</k>
<v>1</v>
</p>

n/a race
Race – Other Creating a new ‘race’ prompt with the value of ‘Other’ will generate a selectable race option box of ‘Other’ which, when clicked, will display a free-text box to the right which students can fill out if they wish to provide a race different than those already listed on a Slate application.

Similar to other prompts of this nature, unless a corresponding field with the ID of ‘raceOther’’ is also created, the data will not store anywhere.
n/a race
Race – Other Options Creating a new ‘race’ prompt with the value of ‘Label - Other’ (e.g. ‘Hispanic – Other’, ‘Asian – Other’, ‘Black or African American – Other’, etc.) will enable “Other” underneath the corresponding prompt value on a Slate application.
NOTE: when creating these prompt values follow these naming directions:
  • Name of category (White, Asian, etc.)
  • Space
  • Hyphen (-)
  • Space
  • Other (capital O) 

The “Other” box will display upon creating these prompt values, however, the free-text fields that go along with them will not store or retain data unless one of the following corresponding fields has also been created along with it:

  • raceAsianOther
  • raceIndianOther
  • raceBlackOther
  • raceIslanderOther
  • raceWhiteOther
n/a race
Race – American Indian or Alaska Native - Tribe For the ‘race’ prompt of ‘American Indian or Alaska Native’ partner institutions may wish to include more prescribed options aside from ‘Other’ on a Slate application.  Additional ‘race’ prompts with the value of ‘American Indian or Alaska Native - Cherokee’, or American Indian or Alaska Native - Tomahawk’ may be added.

This behavior can be replicated for the other ‘race’ category prompts as well (e.g. ‘Asian - Chinese’, or ‘Asian - Japanese’, etc.).

Two items to also keep in mind: 

  • The next two Field items in this table contain related functionality to the ‘American Indian or Alaska Native’ prompts in particular.
  • To show the check boxes of the items mentioned in this example (i.e. ‘Cherokee’, ‘Tomahawk’, ‘Chinese’, ‘Japanese’, etc.) and hide the ‘Other’ free-text field, inactivate the corresponding ‘raceXxxxxxOther’ field (if it has been created).
n/a race
Tribal Creating this field with the ID of ‘tribal’ will generate a free-text field with a label of “Tribal Affiliation” on a Slate application.

Additionally, the only way this field will display is if: 

  1. It is set to “Show” in the “General Settings” section of the Personal Background part within the Application Editor.
  2. At least one other ‘American Indian or Alaska Native’ prompt exists (e.g. ‘American Indian or Alaska Native - Other’, or ‘American Indian or Alaska Native – Cherokee’, etc.).

NOTE: This field should be set to Person scope. 

tribal n/a
Tribal Enrollment Creating this field with the ID of ‘tribalEnrollment’ will enable a free-text field underneath the “Tribal Affiliation” question on a Slate application with the label of “Enrollment Number”.

This field will only display if: 

  1. A field with the ID of ‘tribal’ exists.
  2. “Tribal Affiliation” is set to “Show” in the Application Editor.

NOTE: This field should be set to Person scope. 

tribalEnrollment n/a
Hispanic Origin

Creating this field with a key of ‘hispanicOrigin’  will allow for more granular subtypes if a student selects ‘Yes’ to the question of “Are you Hispanic or Latino?” on a Slate application. With the key of ‘hispanicOrigin’  check boxes such as ‘Colombian’, ‘Cuban’, ‘Mexican’, etc. can be created.

In order to create these additional checkbox categories, the key of the prompt would be set to ‘hispanicOrigin’ but the ‘Value’ of the prompts would be set to ‘Colombian’, ‘Mexican’, ‘Cuban’, etc.

NOTE: This field should be set to Person scope. 

hispanicOrigin hispanicOrigin
Hispanic Origin "Other" Similar to the other race fields, if a 'hispanicOrigin' prompt with the Value of "Other" is created, a text box will appear if this option is chosen.

In order for this text data value to store on the person record, a field with an ID of 'hispanicOther' will need to be created. (Note: be sure to set the "Value" setting for this new field to "Store Value (bit...etc.)" as this will be a text field.)
hispanicOther n/a
Citizenship
Name Behavior Field ID Prompt Key
Visa

Creating this field with the ID of "visa" and prompt list with the Key of "visa", as well as showing via the application editor will enable “Visa”, and will appear in the Citizenship Information section of a Slate application only when an applicant selects a country other than the United States. Be sure to include Index Values for each visa prompt.

NOTE: This field should be set to Person scope. 

visa visa
Visa Expiration

Creating this field with the ID of ‘visaExpiration’ will enable “Current Visa Type”, and appear under "Visa" on a Slate application only when a prompt with the key of ‘visa’ exists and “Current Visa Type” is set to “Show” in the Application Editor.

NOTE: This field should be set to Person scope. 

visaExpiration n/a
Permanent Resident Card Number

Creating this field with the ID of "alien" will enable "Permanent Resident Card Number", and appear under "Residency Status" on a Slate application only when "U.S. Permanent Resident" has been checked.

NOTE: This field should be set to Person scope. 

alien n/a
Race - Decline Creating a new ‘race’ prompt with the value of ‘Decline’ and placing the following code snippet into the XML box will generate a ‘Decline’ checkbox as an option for students who choose not to provide their race:

<p>
<k>decline</k>
<v>1</v>
</p>

n/a race
Race – Other Creating a new ‘race’ prompt with the value of ‘Other’ will generate a selectable race option box of ‘Other’ which, when clicked, will display a free-text box to the right which students can fill out if they wish to provide a race different than those already listed on a Slate application.

Similar to other prompts of this nature, unless a corresponding field with the ID of ‘raceOther’’ is also created, the data will not store anywhere.
n/a race
Race – Other Options Creating a new ‘race’ prompt with the value of ‘Label - Other’ (e.g. ‘Hispanic – Other’, ‘Asian – Other’, ‘Black or African American – Other’, etc.) will enable “Other” underneath the corresponding prompt value on a Slate application.
NOTE: when creating these prompt values follow these naming directions:
  • Name of category (White, Asian, etc.)
  • Space
  • Hyphen (-)
  • Space
  • Other (capital O) 

The “Other” box will display upon creating these prompt values, however, the free-text fields that go along with them will not store or retain data unless one of the following corresponding fields has also been created along with it:

  • raceAsianOther
  • raceIndianOther
  • raceBlackOther
  • raceIslanderOther
  • raceWhiteOther
n/a race
Race – American Indian or Alaska Native - Tribe For the ‘race’ prompt of ‘American Indian or Alaska Native’ partner institutions may wish to include more prescribed options aside from ‘Other’ on a Slate application.  Additional ‘race’ prompts with the value of ‘American Indian or Alaska Native - Cherokee’, or American Indian or Alaska Native - Tomahawk’ may be added.

This behavior can be replicated for the other ‘race’ category prompts as well (e.g. ‘Asian - Chinese’, or ‘Asian - Japanese’, etc.).

Two items to also keep in mind: 

  • The next two Field items in this table contain related functionality to the ‘American Indian or Alaska Native’ prompts in particular.
  • To show the check boxes of the items mentioned in this example (i.e. ‘Cherokee’, ‘Tomahawk’, ‘Chinese’, ‘Japanese’, etc.) and hide the ‘Other’ free-text field, inactivate the corresponding ‘raceXxxxxxOther’ field (if it has been created).
n/a race
Tribal Creating this field with the ID of ‘tribal’ will generate a free-text field with a label of “Tribal Affiliation” on a Slate application.

Additionally, the only way this field will display is if: 

  1. It is set to “Show” in the “General Settings” section of the Personal Background part within the Application Editor.
  2. At least one other ‘American Indian or Alaska Native’ prompt exists (e.g. ‘American Indian or Alaska Native - Other’, or ‘American Indian or Alaska Native – Cherokee’, etc.).

NOTE: This field should be set to Person scope. 

tribal n/a
Tribal Enrollment Creating this field with the ID of ‘tribalEnrollment’ will enable a free-text field underneath the “Tribal Affiliation” question on a Slate application with the label of “Enrollment Number”.

This field will only display if: 

  1. A field with the ID of ‘tribal’ exists.
  2. “Tribal Affiliation” is set to “Show” in the Application Editor.

NOTE: This field should be set to Person scope. 

tribalEnrollment n/a
Hispanic Origin Creating this field with a key of ‘hispanicOrigin’ will allow for more granular subtypes if a student selects ‘Yes’ to the question of “Are you Hispanic or Latino?” on a Slate application. With the key of ‘hispanicOrigin’  check boxes such as ‘Colombian’, ‘Cuban’, ‘Mexican’, etc. can be created.

In order to create these additional checkbox categories, the key of the prompt would be set to ‘hispanicOrigin’ but the ‘Value’ of the prompts would be set to ‘Colombian’, ‘Mexican’, ‘Cuban’, etc.
hispanicOrigin n/a
Hispanic Origin "Other" Similar to the other race fields, if a 'hispanicOrigin' prompt with the Value of "Other" is created, a text box will appear if this option is chosen.

In order for this text data value to store on the person record, a field with an ID of 'hispanicOther' will need to be created. (Note: be sure to set the "Value" setting for this new field to "Store Value (bit...etc.)" as this will be a text field.)
hispanicOther n/a
Address
Name Behavior Prompt Key
Address Type

Address Type leverages a special prompt key of "address_type".

In order to modify the preexisting options, all options including the preexisting default values (Mailing Address, Permanent Address) must be inserted. Each prompt MUST include an index value.

Preexisting Options: Custom Example:

Value:
Mailing Address

Index Value:
mailing

Value:
Permanent Address

Index Value:
permanent

Value:
Location Address

Index Value:
location

 

Important!

Pre-existing options of Mailing Address and Permanent Address MUST include the Index Values exactly as shown above.

If the custom address type should allow for temporary "To" and "From" dates, or it is intended as a recurring seasonal address, the following can be added to the XML of the custom prompt:

<p>
<k>allow_temporary</k>
<v>1</v>
</p>

address_type
Contact
Name Behavior Field ID Prompt Key
Device Type

Device Type leverages a special prompt key of "device_type".

In order to modify the preexisting options, all options including the preexisting default values (Primary Phone, Mobile Phone, Evening Phone, Email Address) must be inserted. Each prompt MUST include an index value.

Preexisting Options:

Value:
Primary Phone

Index Value:
phone

Value:
Mobile Phone

Index Value:
mobile

Value:
Evening Phone

Index Value:
business

Value: 
Email Address

Index Value:
email


Custom Examples: 

Value:
Twitter

Index Value:
twitter_id

Value:
Skype

Index Value:
skype_id

Value:
Instagram

Index Value:
instagram_id

Value: 
Videophone

Index Value:
videophone_id

Important!

Pre-existing options of Primary Phone, Mobile Phone, Evening, and Email Address Phone MUST include the Index Values exactly as shown above. 

Custom Email Address device types: The category must be set to 'email' in order to include the email address in the recipient dropdown list in ad-hoc emails

If social media accounts are to be created as custom device types, the following should NOT be used as index values: 'facebook,' 'google,' and 'linkedin.' 

n/a device_type
Fax

Adding a field with the ID of ‘fax’ will cause the Fax field  to appear in the Telephone Numbers section of the application.

fax n/a

Note: Each Device should have its own unique index value. No two devices can have the same index value.

Schools
Name Behavior Prompt Key
Level of Study

A standard list of prompt values is provided. Existing values may be modified, and additional types may be added to the list of options.

Must include index value to be stored (e.g. for 'High School' include an index value of 'H', for 'Graduate' include index value of 'G', for 'Undergraduate' include index value of 'U').

school_type
Degree

By default, 'Degree' is a select field with 'No Degree Awarded or Expected' as the only option (which saves a null value).

Creating prompt values with a key of 'degree' will add more values to the list. Additionally, placing the following code snippet into the XML box will display degrees based on 'Level of Study':

Display X Degree When... XML Code
High School (Level of Study) is selected
<p> 
<k>level</k> 
<v>H</v> 
</p>
Undergraduate (Level of Study) is selected
<p> 
<k>level</k> 
<v>U</v> 
</p>
Graduate (Level of Study) is selected
<p> 
<k>level</k> 
<v>G</v> 
</p>

The <v></v> contains the Index value of each 'Level of Study' (school_type) prompt.

degree
Major

By default, 'Major' is a text box field.

Adding prompts with key of ‘major’ will automatically change this text box field to a select list.

major
Major 2

'Major 2' can only be accessed when 'major' prompts exist.

major
Minor

'Minor' can only be accessed when 'major' prompts exist.

major
Field of Study 'Field of Study' can be enabled when creating a prompt with a key of ‘field’. field
GPA Scale

By default, 'GPA Scale' is a text box field.

Adding prompts with key of ‘school_gpascale’ will automatically change this text box field to a select list.

Only numeric values should be used.

This field will be made available as a prompt list from the standard Academic History page in the Slate-hosted Application.

school_gpascale
Honors 'Honors' can be enabled when creating a prompt with a key of 'honors' honors
School Courses
Name Behavior Prompt Key
Course Name

By default, 'Course Name' is a text box field.

Adding prompts with key of ‘course_name’ will automatically change this text box list to a select list.

course_name
Level A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'course_level'.

Note: This field can only be accessed when a prompt list exists.

course_level
Type

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'course_type'.

Note: This field can only be accessed when a prompt list exists.

course_type
Grade Level

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'course_grade_level'.

Note: This field can only be accessed when a prompt list exists.

course_grade_level
Term

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'course_term'.

Note: This field can only be accessed when a prompt list exists.

course_term
Jobs
Name Behavior Prompt Key
Function

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'function'.

Note: This field can only be accessed when a prompt list exists.

function
Industry

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'industry'.

Note: This field can only be accessed when a prompt list exists.

industry
Sector A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'sector'.

Note: This field can only be accessed when a prompt list exists.

sector 
Recommendations
Name Behavior Prompt Key
Reference Type

A standard list of prompt values is provided. Additional reference types may be added to the list of options and the entire list will be overwritten by adding prompts.  

Must include index value to be stored (e.g. for 'Counselor Recommendation' include an index value of 'C', for 'Teacher Recommendation' include index value of 'T', for 'Clergy Recommendation' include index value of 'O').

Important!

Do not use 'R' as an index value. 'R' is a standard reserved index value.

reference_type
Relationships
Name Behavior Prompt Key
Relationship Type

Allows an applicant to include a type when providing relationship details. The prompt requires that a Category be included for proper relationship ranking.

Categories:

  • Sibling
  • Parent
  • Legal Guardian
  • Step-Parent
relationship_type
Relationship Education Level Allows an applicant to include an education level when providing relationship details. Example: Graduate, Undergraduate, High School. relationship_education_level
Relationship Prospective Entry Term A standard list of prompt values is not provided. Add a prompt list to define those values using a key of "term". This list will likely be shared across multiple fields / scopes that revolve around Entry Term. term
Interests
Name Behavior Prompt Key
Interest Type

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'activity_type'.

These prompts will display on the interest tab of a person record.

activity_type
Interest Name

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'activity_name'.

Note: This field is required for use of Interests.

These prompts will display on the activities application page.

 activity_name
Sports
Name Behavior Prompt Key
Sport

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'sport'.

Note: This field is required for use of Sports.

sport
Sport Rating

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'sport_rating'.

Note: This field is required for use of Sports.

sport_rating
Projects
Name Behavior Prompt Key
Project Status

A standard list of prompt values is not provided. Add a prompt list to define those values using a key of 'project_status'. A 'Complete' prompt must exist and requires that a category be included for Projects and Tasks to be marked as 'Complete'.

Note: This field is required for use of Projects.

Prompt & corresponding categories examples include:

Prompt Category
Complete Complete
In Progress In Progress
Not Started Not Started
project_status
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