Form Settings - Field Configurations

Field Configurations

Setting Description
Status Active/Inactive: Active fields display as expected. Inactive fields are grayed out in the Form Builder and are not available for population when the form is filled out, both externally and administratively.
Type Allows for selection of different field display options (depending on current selection).
Label Displays the title of the field and can be edited using HTML.
Hide Label When checked, the title of the field will not display.
Placeholder Text Only available for free-text fields. Displays inside of text fields until registrants begin to enter information/text.
System Field  Maps to a system field in Slate. Custom fields can be accessed by selecting Fields from the first dropdown.
Export Key Will be pre-populated when a system field is selected above. If this isn't a field that requires mapping to the Person Record, an export key can be entered to enable querying on this field data.
Data Type  Specifies the kind of data expected to be entered into the field. Will affect how the data can be used in calculations.
Size Adjusts the width of the form field presentation. 
Format Mask Ensures that data is entered and formatted consistently (e.g. Restrict a GPA form field to only numeric data with two digits following the decimal point, currency with a thousands separator, or email address format).
Max Characters Sets field character limit.
Max Words  Sets field word limit.
Max Length Countdown When a character or word limit is set, can display the remaining characters or words that a registrant has before reaching the maximum.

Allows entry of prompts for non-mapped fields and displays system prompts for mapped fields.

  • Override system prompts - Allows for the renaming, reordering, deletion, and addition of prompts to system prompt lists. (Adding a prompt here will not add the prompt to the system prompt list.)
  • Connect to system prompts - Default when mapped to a system field. Undoes and does not allow prompt overrides.
Calculation Formula  Allows for the creation of calculated fields in a form using a snippet of Java Script.
Default Value Formula

Auto-populates the form value from a previously selected exports set in the form.

Default Value Presets the value of the form field to a specific prompts from the prompt list associated with the form field.
Column Width Sets a column width on a form field.
Layout Defines the layout on the form field on the form. 
  • Required - The form cannot be submitted unless a value has been entered into this field. For checkbox fields, at least one checkbox in the group must be checked.  If the form is being submitted administratively, a warning will be displayed, but the form may still be submitted if the user chooses to bypass this warning.
  • Internal only - The field will not appear on the form and it will not be accessible by script. Any default values for that field will not be saved since the field will not exist on an externally-accessed form (e.g. 'staff use only' fields).
  • Read Only - This field will be displayed but will not be editable.  If it has a value that is set by script, by pre-population, or by a default value, it will still be saved. (Currently the read only setting is not effective for select or drop-down fields.)
  • Hidden (accessible through script) - This field will not be displayed to an internal or external user, but it will remain accessible through script, pre-population, and default value selections.  Any value that is set will be saved with the form submission (e.g. a form for first-year students where it should save this default first-year value but is not displayed to the registrant).
  • Disabled / Display but do not store - This field will be displayed to internal and external users and may have a value set through script, pre-population, or a default value, but its value will not be saved.  This is most useful for system fields that should not be updated.
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