Prompts Settings

Updated June 09, 2023 18:27

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After creating a prompt key, you can create a list of new prompts for that key by clicking New Prompt. A New Prompt pop-up with three tabs appears.

Details

Setting	Description
Status	Active - Set the status to 'Active' for Prompts that are currently being used. These are available for selection externally on an application or form. Inactive - Inactivate Prompts that are no longer used without fear of losing data associated with them. These will only be available administratively.
Value	The value displays the human-friendly name for an answer choice both administratively and publicly (if made available). In general, prompt IDs are stored when saving custom field data, so changing the prompt value will update the values visible when viewing records and exporting data.
Category	The category allows for the configuration of subgroups among prompts. These subgroups can be used for filtering, and they can also be displayed as headings (optgroups) on forms if the field is configured as a select list.
Short Value	Optionally choose to configure a short value that will export as the default value instead of the actual value of the prompt. When a short value is configured, the actual value of the prompt can be exported by selecting an export value of 'Extended Value' within a query.
Index Value	Some special prompt lists require an index value, including prompts with the keys: language school_type sex device_type reference_type activity_type For other prompts, this setting is optional, and can be used as an extra custom value that can be accessed in data exports.
Export Value	If you entered any export labels when you created the prompt key, they will appear here. Export values can be used in exports to external systems, including student information systems. Configure the values for each export label (up to five) here.
Order	When configured, the prompts in the prompt list will appear in the specified order. If left blank, the prompts will be displayed in alphabetical order.
Parent ID	A deprecated feature that has been replaced by form conditional logic. Use only in special cases as directed by Technolutions staff.
Effective Date/Time	When configured, the prompt value will behave as an Active prompt only if the current date/time is on or after the Effective Date/Time. This setting may be used to automatically activate a prompt option on a certain date.
Expires Date/Time	When configured, the prompt value will behave as an active prompt only if the current date/time is before the Expires Date/Time. Expiring a prompt will cause the prompt to behave externally as if it is inactive but will still be accessible internally.

XML Configuration

Setting	Description
XML	XML is for special use only.

Notes

Setting	Description
Notes	Notes can be used to store helpful reference information about the prompt.