Application Round Settings

Application Rounds

Setting Description

Select 'Inactive' until a Slate-hosted application is ready to go live. When ready to start accepting Slate-hosted applications, select 'Active.'

If not using a Slate-hosted application, the Round should always be 'Inactive.'

Period This required setting ties the Round to a specific application Period. An application Period must be created before associating it with a Round. 
Name This round name will be visible to applicants, so enter a descriptive name.
Short Name The short name will be visible administratively only.  This setting is optional, and, when present, will override the display name of the round on the application tab.
Order Enter an integer value for this required setting.  This order will dictate the display order of the application rounds.
Round Key Enter a short code that will identify this round type. This data point will be used in application logic, automation, and communications for the application.  So that all of these items do not need to be updated each year, it is best practice to omit year information so that the same round key can be used for rounds that you create in the future.

For example, an undergraduate institution might use round keys: "RD" for regular decision, "ED" for early decision, and "TR" for transfer.  A graduate or professional institution might use round keys: "MBA" and "PhD".

Round Path This setting can be used to override certain shared application files for a particular round.  
Deadline (ET) This setting is for Slate-hosted applications only.

If a deadline is entered here, applications in this application round cannot be opened or submitted after this time.  This also applies to submission of the application fee, although a grace period can still be set that allows an application fee payment for a certain number of days beyond the deadline for submitted applications.  

Note: The time is in eastern time, so if the deadline should be 12:00AM pacific on 12/15/2016, the deadline should be entered as 2016-12-15 3:00.

Payment Grace Period (Days) Enter the number of days after the deadline for which an application fee payment will be accepted. 

For example, if the application submission deadline is January 1, but application fee payments will be accepted through January 15, enter '15' here. 

Allow Multiple

This setting is applicable only to Slate-hosted applications.  Selecting 'Allow multiple applications' allows an applicant to submit more than one application in this particular Round. 

Note: The 'Allow Multiple' setting must also be configured at the Period level to enable multiple applications per Round.

Locked This setting is applicable only to Slate-hosted applications.
  • Unlocked - Unlocked applications allow applicants to switch an application to a different round.  
  • Locked - Locked applications cannot be moved to another round by the applicant.  

If multiple rounds share the same application questions and have different submission deadlines, it is best practice to configure the Rounds as Unlocked. This configuration allows a potential applicant to change to a Round with a later deadline if the original Round has passed. 

Hidden This setting is typically used by graduate institutions who refer applicants to other programs.

Configuring a Round as 'Hidden' allows the applicant to not see this extra application during the review process. To display the hidden application at a later date, update the application to be in an unhidden Round. 

Protected from Rank Standard application rounds (applications for admission/matriculation) should always be Rankable.  Applications for other items, such as summer high school programs or scholarships, should be configured as "Do not rank.' 
Export Value Configure up to 5 export value for the application Round. This is typically a short value or code that is used by external systems (such as an SIS) upon the consumption of application data from Slate.
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